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CONSULTANCY TO UNDERTAKE ORGANIZATIONAL CAPACITY NEEDS AND SUSTAINABILITY ASSESSMENT OF THE CITIZENS’ GROUPS AND ANTI-CORRUPTION CHAMPIONS (ACCS)

 

 

 

TERMS OF REFERENCE (TOR)

CONSULTANCY TO UNDERTAKE ORGANIZATIONAL CAPACITY NEEDS AND SUSTAINABILITY ASSESSMENT OF THE CITIZENS’ GROUPS AND ANTI-CORRUPTION CHAMPIONS (ACCS) 

Post Title: Consultancy

Project Title: Accountable Democratic Institutions and Systems Strengthening (ADISS)

Organization: GII CONSORTIUM

Duration: 22 days from signing of contract

 Project Background

Though Ghana has made some progress in its efforts to fight corruption in terms of building the relevant institutional and legislative frameworks, the canker continues to be a major development challenge in the country. The National Anti-Corruption Action Plan (NACAP) approved by Parliament in 2014 as the country’s blueprint for fighting corruption, is a multi-stakeholder framework that assigns various roles to both state and non-state actors in a coordinated way to fight corruption. Many actors including Civil Society Organizations (CSOs) have responded to working towards fulfillment of commitments contained in the NACAP. For instance, in recent times civil society in general has intensified its anti-corruption efforts and specifically, in the last four years, the Ghana Integrity Initiative (GII) through a Consortium arrangement has worked collaboratively to implement a number of interventions aimed at fighting corruption under its USAID funded Accountable Democratic Institutions and System Strengthening (ADISS) Activity. 

 

The objectives of the project are to;

(a) strengthen the capacities of anti-corruption champions (ACCs) and citizens’ groups that it collaborates with at the local level, and build synergies to ensure sustained policy engagement at the district and community level in the fight against corruption;   

(b) strengthen the institutional capacities of citizen’s groups and ACCs for sustained advocacy and reforms related to accountability and anti-corruption, and

(c) Increase sustainability and responsiveness of the citizens’ groups and ACCs to combat corruption at the local level.

 

The ADISS activity achieved the following per the 2017 mid-term performance evaluation of the activity:

  • 1.    Raised awareness of corruption through public education and sensitization efforts by CSOs;
  • 2.    Created a growing constituency for reform at the grassroots level which constituency consists of network of CBOs and citizens that could potentially form the core of an evolving culture of awareness imbued with a sense of obligation to stand up for probity and integrity in public affairs;
  • 3.    Strengthened capacity for CSOs, public awareness and citizens’ education;
  • 4.    Strengthened capacity for broadcast media and investigative journalists which has increased state investigations of corruption
  • 5.    Citizens’ increased use of reporting mechanisms which has also increased exposure of corruption and provision of remedies for victims

 

These achievements notwithstanding, the mid-term evaluation and the Consortiums own internal review of activity implementation, strategies and results show that initial efforts provided limited support to build the organizational capacity of the Consortium and its network of grassroots citizen groups. This has implications for the sustainability of the activity. In addition, a recent financial audit also indicated that the organizations ability to sustain itself and its anti-corruption efforts would require tailored capacity building interventions in the areas of financial and procurement management processes, advocacy and communication.  

It is against this background that it has become necessary to address the capacity and sustainability needs of the citizens’ groups and ACCs. To develop a tailored capacity and sustainability support for these key local partners, it is important to undertake an assessment of their institutional needs to determine their specific weaknesses and needs, and also explore the best options for providing the needed support. The key outcome of this intervention is “improved capacity among citizens; groups for continuous engagement at the local level”.

 

B.   Objectives of the Consultancy

The overall objective of this consultancy is to conduct a capacity needs and sustainability assessment of the citizens’ groups and ACCs to identify areas for organizational and individual improvement. The capacity needs assessment should capture some of the following: financial, procurement management processes, advocacy and communication to achieve sustainable results.

 

C.   Scope of Consultancy Services  

The audience of this assignment will be ADISS citizens’ groups (grassroots accountability coalitions) comprising Local Accountability Networks (LANets), Social Auditing Clubs (SACs), District Citizens Monitoring Committees (DCMCs) and Anti-Corruption Champions (ACCs). They are a growing constituency for accountability at the district level through their work in sensitising citizens and engaging district authorities on governance issues. They however lack the necessary capacity to sustain their efforts beyond the tenure of the ADISS Activity. In all, there are fifty (50) citizens’ groups in the 50 districts under the ADISS project. The full list of ADISS districts is attached as Appendix 1.

 

The main services to be undertaken by the consulting entity include;

1. Review of organizational systems, procedures, processes and practices including governance and project   management including;

a.    MoU’s

b.    Administration, financial, operation manuals/guidelines or it’s substitute

c.    Any other relevant documents

 

2.    Provide recommendations (technical, broad and targeted) to address identified gaps, weaknesses, and suggest best practices for improvements/changes in policies, systems and approaches to enhance the effectiveness of the citizens’ groups and ACCs.

 

Guidance Questions:

1.      Do all the groups have policies and systems that promote effectiveness?

2.      Are the existing systems and practices adequate or comprehensive compared to best practice?

3.      What are the weaknesses and gaps in the policies and systems?

4.      What is the balance between policy/systems and practice?

5.      What should be done to address the weaknesses and gaps identified to ensure effectiveness?

 

The Consortium and the consulting entity shall agree on an appropriate size of the citizens’ groups to be sampled for this assignment.  The Consortium partners shall appoint a focal person in each organization. The focal person will serve as the main liaison between the partner organization and the consulting entity in liaising with the citizens’ groups. He/she will be responsible for providing the consulting entity with relevant information including documents and arranging for field work/appointments as applies to each organisation.

 

D.  Deliverables

1.  Produce Inception Report

No later than 5 days upon contract signing, the consulting entity shall be expected to produce an inception report detailing;

  • ·        Methodology to be used for the assessment
  • ·        Proposed assessment tools
  • ·   A detailed work plan clearly defining the roadmap for conducting the assessment, travel schedule and expected deliverables

A face-to-face inception meeting between the consulting entity and the Consortium partners will be held to discuss the proposed work plan, deliverables, expectations and any project nuances after signing the contract. Where necessary, the consulting entity will revise the work plan based on feedback from the Consortium and re-submit for final approval not later than 3 days after the inception meeting.

 

2.  Undertake assessment of citizens’ groups and ACCs

Guided by the scope of the consultancy and agreed methodology prepared by the consulting entity and approved by the Consortium, the selected consulting entity will conduct the assessment, which will include the capacity needs of key members of the citizens’ groups as well as financial, management, administrative and operational gaps. In undertaking the assessment, the consulting entity will be guided strictly by the content of the approved/final work plan. They will engage key members of the citizens’ groups and ACCs in all the agreed districts and possibly some of their relevant partners where necessary.

 

3.   Draft Report and Validation of findings

The consulting entity is expected to submit a draft assessment report for review by the Consortium partners and the citizens’ groups/ACCs for feedback and comments. This draft report should be submitted 15 days upon contract signing. The draft report should contain the following sections;

·        Cover page

·        Table of contents

·        List of tabs and figures

·        Acronyms

·        Executive Summary (maximum 2 pages)

·        Introduction and background (1 page)

·        Methodology (1 page)

·        Findings (maximum 20 pages)

·        Recommendation (3 pages)

·        References (if any)

·        Appendices including Tools and list of interviewees

 

The Consortium shall submit preliminary comments and feedback 5 days upon receipt of the draft report. A validation workshop will be held to validate the report with the participation of key ADISS staff of the Consortium, some representatives of the citizens’ groups and USAID representatives. The purpose of the validation workshop, is to provide additional comments and questions as well as seek clarification on the report. it will also be used to provide common understanding especially as pertains to identified gaps and weaknesses and the recommendations proffered.

 

6.     Submit final report and data sets

Upon the completion of the validation workshop, the consulting entity will have three days to finalize the report by incorporating comments and suggestions and submit it to the Consortium.

 

E.   Deliverable Schedule

 Below is the schedule of deliverable for this consultancy assignment:

 

Tasks

Deliverables

No. of Days

1.    Produce a detailed inception report including work plan

Draft inception report with all details provided

5 days after signing of contract

2.    Undertake capacity/needs assessment of citizens’ groups and ACCs

Draft report submitted.

 

10 days  after inception meeting

3.    Submit revised draft report

Revised draft report submitted based on preliminary comments

3 days after receiving preliminary comments from Consortium

4.    Present draft assessment report at Validation workshop

Consortium holds validation report

1 day

5.    Submit final report

 

Final Report

3 days after the validation workshop

Estimated Total Number of Working days

                                  22 Days

 

 

 

F.   Timeframe

The consulting entity is expected to complete the assignment in 22 days after signing of contract.

 

G.  Required Expertise and Qualifications  

The Consortium expects that the assignment should be undertaken by a team of consultants (consulting entity) with diverse expertise. At least each member of the team is required to meet the following criteria;

· Advanced degree in social sciences or related discipline; preferably organizational development, management, programme management, monitoring and evaluation etc.

·  At least 5 years’ experience conducting organizational assessments or organizational development needs assessments. Previous work in CSO capacity assessment is preferred.

·     Excellent writing and communication skills in English;

·    Strong interpersonal skills and the ability to communicate and work well with diverse people.

·   Understanding of the governance space and actors particularly anti-corruption in Ghana

H.   Reporting

The consulting entity will report to the Chief of Party on all issues related to the consultancy.

 

EXPRESSION OF INTEREST  

The expression of interest should include detailed curriculum vitae(s) and evidence of previous assignments/work related to Organisation/Capacity Needs Assessment (at least 3). The evidence should include the title and signature pages of the contracts. A technical proposal accompanied by a cost plan should be submitted to GII by electronic mail to This email address is being protected from spambots. You need JavaScript enabled to view it. or hard copies to:

 

The Chief of Party

GII Consortium

H/No 21 Abelenkpe Road,

PMB CT 317, Cantonments

Accra

 

The Title/Subject on the envelope or e-mail should be CAPACITY NEEDS ASSESSMENT OF CITIZENS’ GROUPS AND ACCs. The documents should be submitted latest by close of work on March 15, 2019. Only shortlisted consulting entities will be contacted. GII Consortium is an equal opportunity employer.

 

ABOUT GII CONSORTIUM  

This GII consortium comprises of three organizations namely; The Ghana Integrity Initiative (GII), Ghana Anti-Corruption Coalition (GACC) and SEND GHANA. The Consortium has been implementing the Accountable Democratic Institutions and Systems Strengthening (ADISS) Project since 2014. The project is a USAID funded project that contributes to reducing corruption in Ghana. The consortium has been working closely with its citizens’ groups and ACCs at the district level in the project implementation. The citizen groups are already existing groups that works with the various consortium members. The citizen groups are Social Auditing Clubs (SACs) that works with GII, District Citizens Monitoring Committee (DCMC) with SEND GHANA and Local Accountability Networks (LANets).

 

GII

Is a local Chapter of Transparency International. It is a non-partisan, non-profit civil        empowerment organization focused on the delivery of essential themes necessary for the creation of a National Integrity System.  The Social Auditing Clubs (SACs) are made up of volunteers drawn from identified groups in their communities who audit community-based projects, monitor and report shoddy work to the local authorities for remedial action. They also report acts of corruption to the appropriate authorities including GII for follow ups and redress. They usually do this with technical support from some relevant stakeholders such as the National Commission for Civic Education (NCCE).www.tighana.org.

 

GACC

Is a unique cross-sectoral grouping of public, private and civil society organizations with a focus on promoting good governance and fighting corruption in Ghana. The LANet concept was initiated by GACC to enhance transparency and accountability at the local level with the ultimate goal of promoting effective use of resources and development at the local level. The LANets consist of CSOs, citizens‟ interest groups including Youth groups, Trade Associations and individuals interested in promotion of the anti-corruption agenda. www.gaccgh.org

 

SEND-GHANA

NGO with in with a specialty in Policy research and advocacy focusing on pro-poor policy and development programme monitoring in Ghana and Service delivery through the promotion of livelihoods security. The District Citizens Monitoring Committee (DCMC) is an 11-member committee, which is formed by SEND-GHANA to support its Grassroots Economic Literacy and Policy Advocacy Program (GELAP) at the District and community level. The DCMC is a group of citizens representing various constituencies who lead in the implementation of our Participatory Monitoring and Evaluation (PME) activities.www.sendwestafrica.org

 

ANTI-CORRUPTION CHAMPIONS

ACCs are individuals selected across the 50 project districts based on the criteria below to spearhead the fight against corruption in the district.

  1.       Ability to project political neutrality and maturity
  2.          Demonstrate an appreciable understanding of governance issues in Ghana or at least their district
  3.   .   Demonstrate good communication and advocacy skills
  4.   .    Be vocal on national or district developmental issues with a strong commitment to social justice.
  5.      Known to be influential in the district and able to mobilize people and other resources towards a developmental agenda
  6.          Be an open minded person and of high moral standing
  7.          Must not be a member of the Civil or public service 

 

Appendix 1:

ADISS OPERATIONAL DISTRICTS

REGION

DISTRICT

 REGION

 DISTRICT

Ashanti

 

 

 

 

Ashanti Akim Central Municipal

Northern

 

 

 

Savelugu Municipality

Atwima Nwbiagya

Tamale Metropolis

Ejisu Juabeng Municipal

West Mamprusi District

Kumasi Metro

Yendi Municipality

Mampong Municipal

 Savannah

Tolon District

 

 

 

 

Bono Region

 

Jaman North

Upper East

 

 

 

 

Bawku Municipality

Tain

Bawku West District

 Bono East

 

 

Nkoranza North

Bolgatanga Municipality

Pru

Kassena Nankane Municipality

Atebubu-Amantin

Kassena Nankane West District

 

 

 

 

Central

 

 

 

 

Agona West Municipal

Upper West

 

 

 

 

Jirapa District

Assin North Municipal

Lawra District

Cape Coast Metropolitan

Nadowli District

Effutu Municipal

Sisala East District

Mfantseman Municipal

Wa Municipal

 

 

 

 

Eastern

 

Akuapem North

Volta

 

 

 

 

Akatsi North

East Akim

Akatsi South

Fanteakwa

Central Tongu

New Juaben

Kpando

Yilo Krobo

South Dayi

 

 

 

 

Greater Accra

 

 

 

 

Ada-West

Western North

 

Bibiani-Anwhiaso-Bekwai

Ashaiman

Sefwi Wiawso

Ga-West

 Western

 

 

Nzima East

Ga East Municipality

Ellembele

Ga South Municipality

Sekondi-Takoradi

 

 

 

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SEND Ghana
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Nungua Barrier, Sakumono,

Tel: +233 (0) 302 716830 / 302 716860

Email: info@sendwestafrica.org